• You must submit your poster abstract using the web portal before January 23, 2026.
• A reviewer will evaluate your submitted poster abstract and communicate a decision to the primary author before March 6, 2026. Reviewers may accept, reject or request modifications. Corrections must be made within 5 days.
• You must obtain and send us permission from the original publisher to include previously published materials in your poster abstract. Permission should be sent to info@rddonline.com. Most publishers have their own process to request permission but if not, please use our Copyright Permission Request Form.
• Your reviewer will accept or reject your final abstract before March 30, 2026.
• You must E-mail a signed Copyright Transfer Form (as a PDF) to info@rddonline.com by March 30, 2026 so we can publish your work. Authors retain the right to use the content of their articles as they see fit, including extending their work into manuscripts submitted to journals. The Copyright Transfer Form gives RDD ownership of the final typeset abstract. We grant complimentary permission to use tables, figures and verbatim quotations in journal articles in exchange for acknowledgement that RDD was the original publisher.
• The publisher will typeset your abstract and email you PDF proofs to review and correct. You should return the proofs by email within 48 hours of receipt. Please only make typographical corrections at this stage.
• Questions about the publication process should be sent to Richard Dalby, University of Maryland.

Posters give you the opportunity to display innovative research and technology and interact face-to-face with conference delegates. You are also strongly encouraged to prepare an on-demand recorded presentation to share your work with all delegates. These will be posted in the appropriate online Knowledge Space through June 30 (see On-Demand Narrated Presentation Guidelines below). Taking this extra step allows all delegates to ask you questions using Messaging and means you are ready if invited to participate in Posters on the Podium.

Maximum size of your poster is 45 inches (1.1 meters) tall and 90 inches (2.2 meters) wide. Designs using text and easily interpreted, eye-catching graphics readable from 6 feet (1.8 meters) garner most attention. Focus on one or two themes and keep the design simple to emphasize your main findings. There’s no need to include a lot of background information.

Poster content must be closely related to your published abstract with all claims and conclusions supported by data or references. Do not include wildly speculative or unsubstantiated comments.

Example Physical Poster

We will provide supplies to mount your posters on a board. A skirted, 15-inch (0.4 meter)-wide table beneath your poster will allow distribution of copies of your poster and other literature. It also facilitates demonstrations of small handheld devices or use of a laptop, but is unsuitable for anything heavier than 10 lbs. Posters do not have access to electricity.

Please be present at your poster to answer questions for at least an hour each time the dedicated Poster and Exhibition is scheduled. If you do not intend to stay the whole time, it is helpful to display a sign showing when you will be present. Messaging will also be available via the Conference website to encourage discussion with delegates.

If you need to ship your poster rather than hand-carry, see Shipping Instructions below.

• Set-up is encouraged on Sunday, May 10, between 3:00 PM to 7:00 PM. Please register at the Registration Desk on the lobby level of the conference hotel and immediately proceed to the Kierland Grand Ballroom. Our staff will direct you to your table location. Do not set up in a different location. Late arrivals may set up on Monday, May 11, from 7:30 to 9:00 AM.
• To protect your property, hotel security will not allow access to the Poster and Exhibition area from Sunday at 7:00 PM until Monday at 7:30 AM. We recommend that you take small, high-value items such as laptops and prototype devices with you when you are not at your poster or when leaving the space for the evening.
• A Poster and Exhibition Floor Plan will be provided to all registrants.
• Posters must be removed at 7:00 PM on Tuesday, May 12.

Disclaimer

The meeting organizers and the Westin Kierland expressly disclaim responsibility for loss or damage to any items you bring into the Poster and Exhibition space.

We ask poster presenters to create a compelling 10-minute narrated slide presentation that will be posted on the Conference website and visible to all delegates through June 30. The RDD audience is familiar with many aspects of nasal and pulmonary delivery so keep the background short. Focus on clearly presenting data and conclusions in your abstract. Ensure all claims, especially those that mention competitors, are supported by data or references. Do not include wildly speculative or unsubstantiated comments.

Approximately 8 slides should first be prepared using PowerPoint before using the recording function to add your voice-over narration (do not include video). Presentations that exceed 10 minutes may end abruptly once posted on our platform. Practice your timing before making your final recording.

Example 10-minute On-demand Narrated Presentation

We offer the following as a guide:

Slide Count

• 1 Slide: Shows your presentation title (exactly the same as your poster abstract), names of all presenters and their institution(s). Optionally, include contact information and the presenter's photo. Please note that you are consenting to this information being visible to delegates on all RDD websites when you send us your slides
• 1 Slide: Background / Introduction
• 1 or 2 Slides: Methods
• 3 or 4 Slides: Data / Conclusions

Slide Preparation

• Prepare your slides in 16 X 9 format.
• Some delegates will be viewing your slides on a small screen. Don’t allow busy slides, small fonts, complex backgrounds and institutional logos to diminish your message.
• Figures and photographs should be clearly visible.
• Ensure the axes on graphs are clearly labeled and that highly visible lines or symbols differentiate among data sets. Provide a key. Do not include graphic elements you will not discuss in the text.

Voice-over Narration

Adding your voice-over narration is easy. This How-To-Video supplements the summary below.

• Prepare to record in a quiet location.
• Open your presentation and click the Slide Show tab.
• Check that your microphone is set up correctly. A headset microphone often produces the best quality audio.
• Select the slide where you want the recording to begin, then click Record Slide Show and start talking.
• Click End Show to stop recording.
• A Save dialog box appears. Click Yes to save your recording, or No if you want to record it again. Saving overwrites anything you've previously recorded. It is possible to re-record individual slides.
• Click Play from Start to review your recording.

Submit Your File

Send your final PowerPoint (.pptx) file to info@rddonline.com before April 13, 2026.

Send your final PowerPoint (.pptx) file

If the file is too large to e-mail, your organization may have a preferred file transfer protocol (FTP), but if not, we recommend using wetransfer.com.

Please ensure anyone shipping packages to the Westin Kierland on your behalf receives these instructions.

SHIPPING SCHEDULE AND HANDLING FEES

• The Westin Kierland uses FedEx Office, located in the onsite business center, to coordinate Shipping and Receiving.
• Your FedEx Office Shipping & Receiving Contact is Rob Fessenden (usa1060@fedex.com) / +1 480 596 1028
• Handling fees detailed on the Westin Kierland FedEx Office Shipping Instructions (included in the Shipping Instructions Packet) are levied on incoming and outgoing packages. Fees may be charged to your FedEx account number (recommended) or credit card. The Shipment Form included in the Shipping Instructions Packet must be completed and returned to Rob Fessenden before your shipment arrives at the Westin Kierland.
• Shipments must be timed to arrive no earlier than Thursday, April 30, 2026. Packages arriving earlier than April 30 will be subject to additional FedEx Office storage fees detailed on the Westin Kierland FedEx Office Shipping Instructions.
• Shipping and Receiving hours are 7:00 am–6:30 pm Monday through Friday / 7:30 am-4:00 pm Saturday / 8:00 am-1:00 pm Sunday.
• Exhibition, Workshop, and Poster shipments will be delivered to the appropriate location in the conference space. Package pick-up by Guest at FedEx Office is not available.

LABELING YOUR SHIPMENT

Please attach a Main Shipping Label and Auxiliary Shipping Label to each box. Clearly show the following information:

OTHER IMPORTANT INFORMATION

• RDD 2026 does not accept responsibility for items delayed, lost, or damaged in transit to or from the Westin Kierland.
• Shipments will be brought to your exhibit table, poster location, or workshop room if you returned the Shipment Form to Rob Fessenden before the conference and payment was successful. If not, the shipment form must be completed by a delegate upon arrival at the Westin Kierland, before shipments are released and delivered.
• All international shipments are subject to customs inspection. Please ensure sufficient time for customs clearance and include “Items for trade demonstration and re-export” on the Auxiliary Shipping Label and documentation.
• Transport and custom charges are the responsibility of the sender. Neither RDD nor the Westin Kierland will pay transport or customs fees. Please ensure all transport and customs fees are prepaid.
• Package fragile equipment carefully. Dangerous or suspicious-looking materials should not be shipped to RDD 2026.
• Oversize packages including pallets or items with special handing requirements must be coordinated with FedEx Office in advance of delivery. Items that require special handling will be assessed an additional fee. See FedEx Office fee schedule.

OUTGOING SHIPMENTS

• You are responsible for organizing & packing your outgoing shipment. We suggest including prefilled shipping labels (don’t forget to add your carrier’s account number) and a roll of tape in an incoming box).
• FedEx Office will collect prepaid/prelabelled outgoing packages from your exhibit table, poster, or workshop room; you will not need to schedule pick-up for FedEx, USPS & UPS. They provide daily weekday pick-up. You will need to schedule DHL pick-up.
• FedEx Office can arrange outgoing shipments (excluding freight) with major carriers if your outbound shipment was not prepaid/prelabelled and automatically collected. Please take such packages to FedEx Office. If you do not have an account number for your preferred carrier, you will need to make payment by credit card.