Your narrated on-demand presentation should be approximately 30 minutes. It will be available to all delegates, and should work as a standalone presentation and as a complement to your more comprehensive workshop. PowerPoint includes a recording function (instructions below) to easily add narration (do not use video), but you are welcome to use alternative technologies. 

Step 1. Make slides in 16 x 9 format.

• Slide 1 should include your Title (exactly the same as your Workshop proposal) / Presenter(s) / Company(s) / and optionally, Contact Information, Presenter(s) Photo
• Slide 2 should show your Workshop objectives
• Include a short background and introduction
• Emphasize your methods, technology or service
• Describe your data and insights and highlight their significance
• Aim for not more than 30 slides in total.
• Avoid complex backgrounds, logos or slide designs which take up too much room and detract from the information you are presenting. Some delegates may watch your presentation on a small screen.
  • Use plain fonts such as Arial and ensure text is legible on a tablet or monitor. Use the largest font possible for maximum visibility (no smaller than 18 point is recommended).
  • Ensure the axes on graphs are clearly labeled. Thicken lines and use highly visible colors and/or symbols to differentiate among data sets. Provide a key. Do not include graphic elements you will not discuss.
  • Figures and photographs should be clearly visible.
  • Avoid ‘busy’ slides packed with text or numbers. Instead stick to a few key points.

Step 2. Add your voice-over narration

This How-To-Video supplements the summary below. Please practice your timing before recording your presentation.

• Prepare to record in a quiet location.
• Open the presentation and click the Slide Show tab.
• Check your microphone is set up correctly. A headset generally produces the best quality audio. Video recording is not recommended.
• Select the slide where you want the recording to begin then click Record Slide Show and start talking.
• Click End Show to stop recording.
• A Save dialog box appears. Click Yes to save your recording, or No if you want to record it again. Saving overwrites anything you've previously recorded. It is possible to re-record individual slides.
• Click Play from Start to preview or review your recording.

Step 3. Submit your file.

Send your final PowerPoint (.pptx) file to info@rddonline.com before April 17, 2026.

Send your final PowerPoint (.pptx) file

If the file is too large to e-mail, your organization may have a preferred file transfer protocol (FTP), but if not, we recommend using wetransfer.com.

Workshop Rooms and Equipment

All workshops will be presented in meeting rooms at the Westin Kierland. Locations of each workshop session will be prominently displayed before and during the Tuesday afternoon session, and each room will be clearly signposted, posted online and in the program booklet.

• Workshop rooms can accommodate approximately 40 people and will be equipped at no charge with the following:
  • An 8-ft (2.4 m) screen, projector, HDMI laptop connection cable, multi-outlet power extension cord
  • A table and chairs for presenters
  • Classroom seating for participants
  • Electrical outlets (120V / 60Hz). Presenters using non-US equipment must bring their own country-specific power adapters.
• Portable floor displays, such as pull-up banners, are allowed only inside your Workshop Room. Do not hang signs on the walls.
• You are responsible for setting up and dismantling displays and equipment.
• Don't forget your PowerPoint slides, laptop and country-specific power adaptors. MacBook users should remember to bring adaptors to connect the projector to their computer.
• A member of the RDD team will be on hand during the workshop sessions to assist and answer questions.
• If your equipment will be shipped on a pallet or in a crate, or if it generates noise, raises safety issues or requires special services (for example, consumes in excess of 5 amps or requires compressed gas), please email the organizers with details in advance (info@rddonline.com). We will attempt to obtain the necessary approvals on your behalf and advise on likely costs.
• Workshop presenters should have a list of tracking numbers (or bills of lading) in case their packages are not delivered as expected.

Set-Up and Removal of Workshop Materials

• The set-up time for your room and equipment is Tuesday, May 12, from 8:30 AM to 12:00 PM.
• Everything should be removed by Tuesday, May 12, 6:30 PM.
• You are responsible for organizing the packing and outgoing shipment of your equipment. Conference participants may use the hotel’s loading dock to facilitate outgoing shipments with a carrier service. See Shipping Instructions.

Workshop Briefing Meeting

A Workshop Briefing meeting will be held on Monday May 11, 6.30 PM to review procedures and answer any questions. Location to be announced.

Responsibilities of Workshop Presenters

• The organization and cost for transport, handling and insurance (during transport to and at the Westin Kierland) for any equipment and materials. Please review Shipping Instructions.
• Equipment installation and dismantling, including the provision of tools and packaging supplies.
• Fees may be assessed by the Westin Kierland if they determine additional cleaning of the workshop room is needed.
• Safe keeping of valuables left in workshop rooms. The hotel will lock workshop rooms on request but we suggest removal of high-value items when you are not present. Neither RDD Online nor the Westin Kierland assumes any responsibility for property loss, damage, personal injury or other claims related to workshop spaces or presentations.

Please ensure anyone shipping packages to the Westin Kierland on your behalf receives these instructions.

SHIPPING SCHEDULE AND HANDLING FEES

• The Westin Kierland uses FedEx Office, located in the onsite business center, to coordinate Shipping and Receiving.
• Your FedEx Office Shipping & Receiving Contact is Rob Fessenden (usa1060@fedex.com) / +1 480 596 1028
• Handling fees detailed on the Westin Kierland FedEx Office Shipping Instructions (included in the Shipping Instructions Packet) are levied on incoming and outgoing packages. Fees may be charged to your FedEx account number (recommended) or credit card. The Shipment Form included in the Shipping Instructions Packet must be completed and returned to Rob Fessenden before your shipment arrives at the Westin Kierland.
• Shipments must be timed to arrive no earlier than Thursday, April 30, 2026. Packages arriving earlier than April 30 will be subject to additional FedEx Office storage fees detailed on the Westin Kierland FedEx Office Shipping Instructions.
• Shipping and Receiving hours are 7:00 am–6:30 pm Monday through Friday / 7:30 am-4:00 pm Saturday / 8:00 am-1:00 pm Sunday.
• Exhibition, Workshop, and Poster shipments will be delivered to the appropriate location in the conference space. Package pick-up by Guest at FedEx Office is not available.

LABELING YOUR SHIPMENT

Please attach a Main Shipping Label and Auxiliary Shipping Label to each box. Clearly show the following information:

OTHER IMPORTANT INFORMATION

• RDD 2026 does not accept responsibility for items delayed, lost, or damaged in transit to or from the Westin Kierland.
• Shipments will be brought to your exhibit table, poster location, or workshop room if you returned the Shipment Form to Rob Fessenden before the conference and payment was successful. If not, the shipment form must be completed by a delegate upon arrival at the Westin Kierland, before shipments are released and delivered.
• All international shipments are subject to customs inspection. Please ensure sufficient time for customs clearance and include “Items for trade demonstration and re-export” on the Auxiliary Shipping Label and documentation.
• Transport and custom charges are the responsibility of the sender. Neither RDD nor the Westin Kierland will pay transport or customs fees. Please ensure all transport and customs fees are prepaid.
• Package fragile equipment carefully. Dangerous or suspicious-looking materials should not be shipped to RDD 2026.
• Oversize packages including pallets or items with special handing requirements must be coordinated with FedEx Office in advance of delivery. Items that require special handling will be assessed an additional fee. See FedEx Office fee schedule.

OUTGOING SHIPMENTS

• You are responsible for organizing & packing your outgoing shipment. We suggest including prefilled shipping labels (don’t forget to add your carrier’s account number) and a roll of tape in an incoming box).
• FedEx Office will collect prepaid/prelabelled outgoing packages from your exhibit table, poster, or workshop room; you will not need to schedule pick-up for FedEx, USPS & UPS. They provide daily weekday pick-up. You will need to schedule DHL pick-up.
• FedEx Office can arrange outgoing shipments (excluding freight) with major carriers if your outbound shipment was not prepaid/prelabelled and automatically collected. Please take such packages to FedEx Office. If you do not have an account number for your preferred carrier, you will need to make payment by credit card.