All conference participants want to see your research but may not have time to view all posters in Estoril. We therefore ask presenters to create a compelling 10-minute narrated slide presentation that gives delegates a good appreciation of your work wherever they are. The RDD audience is familiar with many aspects of nasal and pulmonary delivery so keep the background short. Focus on clearly presenting data and conclusions in your abstract. Ensure all claims, especially those that mention competitors, are supported by data or references. Do not include wildly speculative or unsubstantiated comments.

Approximately 8 slides should first be prepared using PowerPoint before using the recording function to add your voice-over narration. Presentations that exceed 10 minutes may end abruptly once posted on our platform. Practice your timing before making your final recording.

Example 10-minute On-demand Narrated Presentation

Slide Preparation

Step 1. Make slides in 16 x 9 format.

• Slide 1: Presentation title (exactly the same as your poster abstract), names of all presenters and their institution(s). Optionally, include contact information and the presenter's photo. Please note that you are consenting to this information being visible to delegates on all RDD websites when you send us your slides. 
• Slide 2: Background/Introduction
• Additional 1 or 2 Slides: Outline your methods, technology or service
• Additional 3 or 4 Slides: Describe your data and insights and highlight their significance
• Avoid complex backgrounds, logos or slide designs which take up too much room and detract from the information you are presenting. Some delegates may watch your presentation on a small screen.
  • Use plain fonts such as Arial and ensure text is legible on a tablet or monitor. Use the largest font possible for maximum visibility (no smaller than 18 point is recommended).
  • Ensure the axes on graphs are clearly labelled. Thicken lines and use highly visible colors and/or symbols to differentiate among data sets. Provide a key. Do not include graphic elements you will not discuss.
  • Figures and photographs should be clearly visible. 
  • Avoid ‘busy’ slides packed with text or numbers. Instead stick to a few key points.

Step 2. Add your voice-over narration. This How-To-Video supplements the summary below. Please practice your timing before recording your presentation. 

• Prepare to record in a quiet location.
• Open the presentation and click the Slide Show tab.
• Check your microphone is set up correctly. A headset generally produces the best quality audio.
• Select the slide where you want the recording to begin then click Record Slide Show and start talking.
• Click End Show to stop recording.
• A Save dialog box appears. Click Yes to save your recording, or No, if you want to record it again. Saving overwrites anything you've previously recorded. It is possible to re-record individual slides.
• Click Play from Start to preview or review your recording.

Step 3. Submit your file.
Send your final PowerPoint (.pptx) file to info@rddonline.com before April 11, 2025.

Send your final PowerPoint (.pptx) file

If the file is too large to e-mail, your organization may have a preferred file transfer protocol (FTP), but if not, we recommend using wetransfer.com.

Posters give you the opportunity to display innovative research and technology and interact face-to-face with conference delegates. You are also strongly encouraged to prepare an on-demand recorded presentation in order to share your work with all delegates. These will be posted in the appropriate Knowledge Space through June 30 (see On-Demand Narrated Presentation Guidelines). Taking this extra step allows all delegates to ask you questions using Messaging and means you are ready if invited to participate in Posters on the Podium. 

Poster Boards

• We will assign a display location with the dimensions shown in the diagram:
  • Maximum Poster Height: 118 cm (1.18 meters)
  • Maximum Poster Width: 136 cm (1.36 meters)
• Your poster can be attached to the board with adhesive pads, which we will supply at the conference.
• There will not be a table below the poster board.
• Posters do not have access to electricity.

Making an Impact

Posters provoke the most discussion when you follow three simple rules:

• Make the text large and legible. We recommend a dark-colored font, readable at six feet.
• Focus on one or two essential themes and emphasize novel findings.
• Keep the overall design simple, but include legible diagrams, tables, and figures.

If you need to ship your poster rather than hand-carry, see Shipping Instructions posted on our website.
 

Poster Session Etiquette

Poster content must be closely related to your published abstract. All claims and conclusions must be supported by data or references. Do not include speculative or unsubstantiated comments.

The major attraction of a poster is you, the presenter. Please be present at your poster to answer questions for at least an hour each time the Poster Session is open. If you don’t plan to stay at your poster the whole time, it’s helpful to display a sign showing the times you plan to be present.

• Set-up is encouraged on Tuesday, May 6, between 3:00 PM–6:00 PM. Please visit the Registration Desk, review the conference program for the floor plan to find your assigned poster location. Do not set up in a different location. Late arrivals may set up on Wednesday, May 7, from 7:30 to 8:30 AM.
• We recommend that you take small, high-value items such as laptops and prototype devices with you when you are not at your poster or when leaving the space for the evening.
• A Poster and Exhibition Floor Plan will be provided to all delegates.
• Posters must be removed by 2:00 PM on Friday, May 9.

The meeting organizers and the Estoril Congress Center expressly disclaim responsibility for loss or damage to any items you bring into the Poster and Exhibition space.

Please ensure anyone shipping packages to the conference on your behalf receives a copy of these instructions.

Rangel (Storage Center) is responsible for receiving your shipment and transporting it to the Estoril Congress Center

Shipping & Receiving Contact Information: Helder Marques
Email: helder.marques@rangel.com
Phone: +351 967 364 259

Incoming Shipping Schedule

Shipments should be timed to arrive between Monday, April 21 and Friday, May 2, 2025. Please allow sufficient time for customs clearance. RDD Europe 2025 cannot accept responsibility for lost, damaged or delayed shipments or customs clearance and will not pay COD or customs charges. Packages will be brought to your exhibit table or poster by conference staff.

Labeling your Incoming Shipment

Please attach Main and Auxiliary Shipping Labels, containing the indicated information.

General Guidelines for Incoming Shipments

You and your shipper are responsible for getting your shipment to Rangel. The following suggestions are based on past experience and are offered only as a guide and may not be relevant to all shipments.

• All shipments are subject to inspection. Please allow time for customs clearance in Portugal.
• Consider including “Items for trade demonstration and re-export” on the Auxiliary Shipping Label and documentation, where appropriate.
• Rangel advise that imports to Portugal must display a valid EORI or VAT (VIES) number to allow definitive or temporary customs clearance. These numbers must be be displayed on the auxiliary label and documentation. Contact Rangel if you have customs questions.
• Transport and custom charges are the responsibility of the sender. Neither Rangel nor the Congress Center will pay these. Please ensure that all transport and customs fees are prepaid.
• Package fragile equipment carefully. Dangerous or suspicious looking items should not be shipped to RDD Europe 2025.
• Ensure that your return address or that of your shipping company is clearly displayed on the outer box.

Outgoing Shipments

• You are responsible for packing your outgoing shipment. The Congress Center does not have packaging facilities. Remember to include packaging materials, a roll of tape and scissors in your incoming shipment.
• You are responsible for shipping items after the conference. Please contact your carrier (DHL, Fedex, UPS, etc.) to obtain the appropriate forms and labels, and consider including pre-completed forms in your incoming shipment. It may also be necessary to arrange pick-up by your carrier.
• You are welcome to use the Congress Center’s loading dock to facilitate larger outgoing shipments. Your shipper should pick up your items between 2:00 pm to 8:00 pm on Friday, May 9. The pick-up address is:

Estoril Centro de Congressos
Av Amaral
2765-192 Estoril PORTUGAL

Outgoing Shipment Questions?

Contact: Wagner Câmara, Event Coordinator
Tel: (+351) 214 647 571
Email: wagner.camara@estorilcc.com